Privacy policy

Purpose of this Policy

This Privacy Policy explains how Archer Therapy collects, uses, stores, and protects your personal data in accordance with the UK GDPR and the Data Protection Act 2018.

Information Collected

I may collect and process:

  • Identity data: name, date of birth, gender

  • Contact data: address, phone number, email

  • Health data: medical history, mental health information, GP details

  • Session data: notes from sessions, treatment plans, outcome measures

  • Payment records: invoices, receipts, and records of payments

How Data is Collected

  • Directly from you: through forms, emails, or during therapy sessions

  • From third parties (e.g. GP or referrer) with your consent

Why Data is Collected

Your data is used to:

  • Provide safe and effective therapy services

  • Maintain accurate clinical records

  • Communicate with you about appointments and therapy

  • Process payments and invoices

  • Comply with legal and professional obligations

Lawful Basis for Processing

Your data is processed under:

  • Consent (you agree to me holding and processing your information)

  • Contract (to provide the therapy service you have requested)

  • Legal obligation (where required by law)

  • Vital interests (to protect life in an emergency)

  • Legitimate interests (to maintain secure records and practice safely)

Storage and Retention

  • Records are kept securely in encrypted systems or locked storage

  • Data is retained for 7 years after therapy ends, in line with professional guidelines

  • After this period, data is securely destroyed

Sharing Your Data

Your data will not be shared with third parties unless:

  • You provide explicit consent

  • It is required by law (e.g. safeguarding, terrorism, court order)

  • It is necessary for supervision (discussed anonymously)

  • It is required by insurers or regulators

Your Rights

You have the right to:

  • Access your data

  • Request correction or deletion

  • Restrict or object to processing

  • Withdraw consent (where applicable)

Contact

If you have questions about this policy or your data, please contact:

Anisa Davies at Archer Therapy

Email: archertherapy@protonmail.com